Learn the stock market in 7 easy steps. Get spreadsheets & eBook with your free subscription!

Capitalizing R&D Expenses: How to Do It and Its Effect on Valuation

Most valuation models begin with earnings to arrive at the cash flows, and when using this method, we are assuming that the earnings stem from expenses related to operations. But in today’s age of intangibles, those assets creating revenues are of a different type. Items such as research and development (R&D) need to be examined and treated differently. Capitalizing the R&D is a better way to treat those expenses.

When we look at the company’s operations, capital expenditures such as buying a building have those costs spread over years as their impact is felt over a longer period. The same idea applies to R&D; for example, consider Facebook investing billions in R&D on augmented reality.

It is likely the company won’t see returns on those R&D expenses for years for those investments, but those investments are capital expenditures for Facebook, and we should treat them the same.

The accounting rules have not adapted over the years as intangibles have evolved to become larger portions of the asset pie. Think about companies such as Microsoft, Amazon, Google, Facebook, and Apple. They all have large intangibles and spend billions on R&D. It is better to treat them as capital expenditures for valuation as these can significantly impact operating income, capital, and growth expectations.

In today’s post, we will learn:

  • Should R&D Be Capitalized or Expensed?
  • Is R&D Considered Capex?
  • How to Capitalize R&D
  • Investor Takeaway

Should R&D Be Capitalized or Expenses?

Before diving into the nitty-gritty of how to capitalize R&D, let’s look at why we should make this adjustment. First, we need to realize this is not a part of GAAP accounting rules; instead, it is a method of adjusting numbers to fit a company’s financials better and valuing that company.

Adjusting the R&D expenses to capital expenditures will significantly impact the company’s capital structure, but it will not affect the cash flows. I will say that again; it will not affect the cash flows of the company. We will come back to that again in a few minutes.

GAAP accounting classifies all expenses into three categories:

  • Operating expenses
  • Financing expenses
  • Capital expenses

Let’s learn a bit more about each item:

  • Operating expenses – The operating expenses create a benefit in the current period, for example, the cost of labor and materials used to create and sell products in the current period.
  • Financing expenses – These are expenses stemming from raising non-equity capital for the business, such as interest expense.
  • Capital expenses – These expenses include buying buildings and land, and the expectation is they will last for years.

The process to arrive at net income or earnings is to subtract the operating expenses from the revenues; next, the financing expenses subtract from the operating earnings to arrive at net income or equity earnings. We then write off the capital expenses over their useful life as Depreciation and amortization.

The tax treatment of operating expenses and finance expenses is insignificant as both are tax-deductible. But the tax treatment of operating expenses and capital expenses is a bigger deal.

Accountants write off operating expenses during the period expensed and write off capital expenses during their useful life over many periods.

Remember that operating expenses don’t create assets and impact capital only through retained earnings. Capital expenses, however, create assets and affect capital directly.

As we mentioned in the intro, with the rise of intangible assets such as goodwill, brands, and other intangibles, the assets that drive Apple’s growth are far different from General Motors. True, there is an aspect of tech now in the automotive industry, but in large part, Apple’s growth comes from the brainpower of its developers, not the equipment it buys.

Treating the R&D as an expense makes complete sense for General Motors because the equipment needed to make the cars is expensive, and capitalizing those expenses makes sense.

But, treating the R&D for Apple as an expense makes little sense when the benefit from that expenditure is likely to happen years from now. And the accounting treatment of that expense doesn’t line up with the benefit for Apple.

Is R&D Considered Capex?

GAAP accounting rules consider capital expenditures as expenses that are going to create benefits over multiple periods. According to this definition, land, property, and equipment are capital investments.

But so is research and development.

In fact, we could make the argument that research and development expenses are more of a long-term investment than a physical plant in many companies, such as AMD. Many in the tech field and pharmaceutical industry spend billions on R&D and don’t see the benefits for many years.

Therefore, it makes sense for these companies it makes sense to treat these expenses as capital expenditures.

Despite the logic, GAAP accounting rules still consider R&D as operating expenses.

Before 1975, companies were allowed by accounting rules to capitalize research and development expenses. But that rule changed with accounting rule SFAS 2, which requires the expensing of all R&D expenses in the current period.

The justification for this rule is the belief that the benefits from R&D are uncertain, and the benefits only arise from the creation of a commercial product, such as Google’s Gmail. Another argument is that R&D-created assets don’t allow for borrowing against that asset.

Accounting rules outside of the US allow for capitalizing R&D. According to IAS 9, development costs that include all costs to turn research into a commercial product are amortizable.

The immediate impact of expensing R&D lowers both the net income and operating income of the company. But the treatment of R&D as an expense implies that the R&D expenditures will never create an asset. I think everyone would agree that the iPhone is an asset for Apple, highlighting the issue with this rule.

We can all agree that R&D expenses help generate future growth, and we should treat them as capital expenditures.

How to Capitalize R&D Expenses

Moving research and development from an operating expense to a capital expense is not complicated, but we need to walk through the process.

For our example of how to change R&D expenses to capital expenditure, we will use Microsoft. The data we will use will come from its latest 10-k, dated June 2020, and all numbers will be listed in millions unless otherwise stated.

The first step in our reclassification is to remove R&D expenses from operating expenses and show it as a capital expenditure. When we remove the R&D expenses, it adjusts the operating income and the creation of an asset.

The after-tax R&D expense will be accumulated over time to create an asset referred to as a research asset. Keep in mind none of this is GAAP accounting and will not add to the balance sheet. Instead, we do all of this to get a truer valuation of Microsoft. And like other assets, we will amortize the asset’s value (R&D) over its useful life. We will use straight-line amortization to make the process simpler.

When we treat R&D as a capital expenditure, we must remain consistent and treat accumulated R&D as an asset, similar to the treatment of Depreciation of a building, same concept.

The easiest way to do this is to add up the R&D expenses over time and create a new research asset. We will amortize the asset in straight-line amortization, with both the industry’s length of amortization and schedule. For example, if we were adjusting the pharmaceutical R&D expenses, the FDA has a longer period before approval. Therefore, we would have to amortize that research asset over a longer period, say ten years. And for Microsoft, the payoff for the research is quicker, three years.

If the amortization of the R&D is only one year, there is no benefit to changing it from an expense to an item of capital expenditure.

Okay, let’s look at how this impacts the operating and net income.

Conventional R&D Treatment

R&D as CapEx

Revenues

Revenues

  • Operating expenses
  • Operating expenses
  • R&D
  • Amortization of R&D

= Operating income

= Operating income

  • Taxes
  • Taxes

= Operating income after taxes

= Operating income after taxes


How much the amortization of R&D impacts, the operating income will depend on the level of R&D for the company. Higher R&D expenses tend to grow for a high-growth company, and the reclassification will increase operating income. And likewise, for more mature companies, as the growth slows, the growth of R&D will slow, and operating incomes will decline.

Okay, let’s start with Microsoft and walk through the process of reclassifying the R&D expenses to capital expenditures. We will need to gather some numbers from the 10-k to calculate the change and see its impacts in numbers.

From the income statement, we will need:

Operating income

$52,959

Provision for taxes

$8,755

Net income

$44,281

R&D expenses

$19,269

Next, we will get the numbers from the balance sheet:

Current portion long-term debt

$3,749

Long-term debt

$59,578

Shareholders’ equity

$118,304


And finally, from the cash flow statement:

Depreciation

$12,796

PP&E

$15,441

Acquisitions

$2,521


We will also need the last three years of R&D expenses, of which two we can get from the above 10-k; for the third year, we will need to pull from the 2019 10-k, and here are the following numbers.

Year

R&D expenses

-1 (2019)

$16,876

-2 (2018)

$14,726

-3 (2017)

$13,037


Now that we have all of our numbers, we need to decide how long we will amortize the R&D expenses for Microsoft. According to Professor Aswath Damodaran, who has a table set up for this exact purpose, Microsoft should amortize over three years. If the company had a longer amortization period, we would use a longer period as ten years. If that were the case, then we would need more data for our amortization table. The data needs to match the amount of time to amortize the R&D expenses.

Next, I will set up a table showing how we will amortize the R&D expenses over the three years.

Year

R&D Expenses

Unamortized Portion

Amortization this year

Current

19269

1.0

19269

0.00

-1

16876

0.67

11250.67

5625.33

-2

14726

0.33

4908.67

4908.67

-3

13037

0.00

0.00

4345.67

Value of Research Asset

35,428.33

14,879.67


The table above shows in straight-line amortization how we would amortize the R&D expenses each year for Microsoft. But what do we do with this information?

We are going to compare the current R&D to the amortized amount.

  • Expenditure on asset in current year = $19,269
  • Amortization of asset for current year = $14,879.67

As we can see from above, the amortization amount is smaller. If we add the difference between the current R&D and amortized R&D to our operating income, it affects both the EBIT and the NOPAT for ROC or ROIC calculations.

The chart below will pull together all the numbers we pulled from the above financials; I used those financials as an example of where to find the data.

The book value below will combine the current long-term debt, long-term debt, and shareholders’ equity.

  • + Current portion of long-term debt = $3,749
  • + Long-term debt = $59,578
  • + Shareholders’ equity = $118,304
  • Total book value = $181,631

We will also see the capex increase by adding the current R&D and depreciation and amortization increase by the amortized R&D.

Without Capex

With Capex

Operating Income

52959

57348.33

NOPAT

44215.47

48604.80

Net income

44281

48670.33

Book Value

197898

233326.33

Return on Capital

22.34%

20.83%

Capital expenditures

17,962

37,231

Depreciation

12,300

27,179.67


We can see that there are some changes from the amortization of the R&D. First, we need to talk about the operating income; it adjusts upward from the difference of current R&D and amortized R&D:

R&D Difference = 52,959 + 19,269 – 14,879.67 = 57,348.33

The same rules will apply to both NOPAT and net income, but both line items include the impact of taxes, which for Microsoft is 16.71%, so that NOPAT would be:

NOPAT = EBIT(1-t) = 52,959(1-16.71%) = $44,215.47

But the biggest impact of the adjustment of R&D classifications is on the reinvestment for the company. By adjusting NOPAT by the difference of two R&D’s (current and amortized) and then adding the accumulated amortization to the capital of Microsoft, we lower the return on capital ratio.

That lowering of return on capital impacts the reinvestment rate of Microsoft because that ratio indicates how efficiently the company can reinvest its assets to generate more cash flows and revenues. A lower ROC or ROIC, if we subtract the cash from the capital, drives lower revenues and cash flows for Microsoft, making it less valuable now and into the future.

For example, below are two charts showing a DCF (discounted cash flow) for Microsoft with some base assumptions, but by capitalizing the R&D, we can see a lower value.

First is the value with R&D as an expense:

The per-share value is $212.35, compared to the current market value of $246.48.

Next is the same chart with the R&D expenses amortized over three years:

And the above valuation came in a little lower, as the impact of lower ROC shows up. The valuation with the R&D amortized is $205.37, which is 3.3% lower.

We can see from the above valuation that it impacts the value, driving it lower, which makes sense because the increase in capital levels with the addition of amortized assets offsetting the increases in NOPAT. All of which flows to lower cash flows from less efficient reinvestment.

I will include Professor Damodaran’s spreadsheet for download, which you can use to calculate your amortization of R&D expenses. He includes it on his site too, which is a great resource. I take no credit for the spreadsheet; I only include it to make your life easier.

Again, the reclassifying of R&D expenses has no impact on the cash flows before reinvestment. The following chart helps outline this idea:

Normal R&D

Capitalized R&D

EBIT (1-t)

EBIT (1-t)

+ Depreciation

+ R&D Expenses

  • Cap Ex
  • R&D Amortization
  • Change in WC

= Adjusted After-tax Operating income

= Free Cash Flow to the Firm

+ R&D Amortization

+ Depreciation

  • Cap-Ex
  • R&D Expenses
  • Change in WC

= Free Cash Flow to the Firm


As we can see from above, the free cash flows don’t change, but again it impacts the reinvestments to generate those cash flows. It leads to a truer number, as R&D is a capital expense for a company like Microsoft.

Investor Takeaway

A key determinant of cash flows is a company’s ability to allocate its capital to investments that create value. As we have seen, the current GAAP accounting rules do a poor job of splitting investments and expenses.

In today’s world of tech superpowers, the rules have changed in how we value companies and how we treat the capital investments of these companies. Even though the accounting rules have changed, it doesn’t mean we can’t make some adjustments to reflect the economic reality for these companies.

The process of capitalizing R&D expenses is not difficult as long as we follow the process and maintain consistency in our adjustments. It allows us to get a truer number for the current valuations of various companies ranging from tech to pharmaceuticals.

As the world has moved from tangible assets to intangible assets, accounting rules have not changed, but we can adjust R&D to match the economics of the companies, giving us the ability to value a company on its real economics.

And with that, we will wrap up our discussion on capitalizing R&D.

I appreciate you taking the time to read this post, and I hope it helps you in your investing journey. If I can be of any further assistance, please don’t hesitate to reach out.

Until next time, take care and be safe out there,

Dave